Office Administrator | Chelmsford

25k

If you're a detail orientated professional with a passion or interest for real estate and administrative excellence, then this could be the role for you. We have a fantastic role for an experienced office administrator to join a long-standing property business. With offices across the UK, you would be a pivotal part of the Chelmsford Office.

As Office Admin, you'd be responsible for managing the day-to-day operations of a busy, fast-paced branch. You'll complete a wide range of duties including:

• Reception duties, including answering calls, emails and postal correspondence.
• Process and chase unpaid invoices.
• Manage and maintain tidiness of the file archive storage, record and accounts.
• Manage health and safety.
• Work closely/liaise with various building service suppliers and the handy man (e.g. alarm, fire alarm, window cleaners, air conditioning, shredding, sanitary, building issues, office plants etc.) and order office supplies.
• Responsible for communicating with IT regarding issues/updates.
• Manage the post morning and afternoon scanning items to relevant team and ensuring the evening post is franked and sent.
• Organise the Summer and Christmas staff parties.
• Assisting departments with KYC (know your customer/client)
• CRM upkeep.
• Large Letter mail outs (collate addresses, merge letters, fold and frank) - occasional for Planning.
• Assistance creating PDF reports including formatting, proof reading and merging documents.
• Binding Reports and documents.
• Work over flow assistance/holiday/sickness cover for secretaries in other departments
• Raising fees (Accounts).
• Sending out rent demands once a fortnight (folding and franking between 80-200 letters).
• Payslips etc. which are also sent out via John/payroll team.
• Scan Bank statements to Accounts.

What are we looking for?

• Previous experience in a similar role/industry would be advantageous.
• Good communication skills - both verbal and written.
• Ability to establish and maintain effective working relationships with colleagues at all levels.
• Exceptional organisational and co-ordination skills.
• Professional telephone manner.
• IT literate, Microsoft Office - Word (Intermediate), Excel (Basic), PowerPoint (Basic), Outlook (Advanced).
• Ability to prioritise and perform under pressure.
• Positive attitude, reliable and dependable.

This is an office based role - Monday to Friday 9am until 5:30pm.

If this sounds like the role for you then please apply below or contact Natalie Overland on 01780 480530 or at natalie.overland@morepeople.co.uk